Wärtsilä hiring Executive Assistant, Regional Operations.
We are looking for an Executive Assistant, Regional Operations in our Regional Operations, Africa West team in Dakar, Senegal.
Job description
Your work tasks and responsibilities will include:
- Provide administrative support to the GM, Management Team and Regional Operations team as directed
- Monitoring incoming & outgoing courier
- Monitoring incoming & outgoing calls
- Assist in preparation of Management Monthly reports
- Maintain organization charts/milestones charts and other charts as directed
- Arrange appointments and organise entertainment activities for visitors including lunches, dinners, morning & afternoon breaks
- Assist in arranging official seminars, customer day forums, internal and external events as instructed by GM or Management Team
- Arrange travel, accommodation and business appointments
- Custodian of corporate gifts on behalf of Company
- Attends to matters requiring attention, or refers them to the appropriate person within Wärtsilä
- Support the Travel Process and expense claims
- Obtain information for special projects and tasks
- Preparation and typing of correspondence, reports and presentation materials
- Develop systems and procedures and maintain an efficient office
- Management of housekeeping and Pool cars
- Maintain confidential information and records
- Maintain reports, records, correspondence for ease of retrieval
- Coordinate, schedule, take, maintain and distribute meeting minutes for Regional Operation and Management team
- Support Marketing Communications activities
- Organize events when required
- Demonstrate commitment to OH&S, Environmental & Quality Systems actively
- Participate in Wärtsilä initiatives and be a team player, support colleagues & superiors, share information, contribute to a friendly work atmosphere
- Any others tasks assigned by the Superior
Job requirements
As an ideal candidate, you will have following qualifications:
- Education: University degree in any discipline.
- Experience: Several years of relevant working experience preferred.
If you became interested by the possibility of being part of this dynamic working environment and you think your personal skills and qualities match the job requirements, we look forward to receiving your application, together with a Curriculum Vitae. We hope to hear from you before the last application date December 16, 2020 through submitting your application in our careers portal.
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