The International Organization for Migration hiring Human Resources Officer.
- Position Title: Human Resources Officer
- Duty Station: Dakar, Senegal
- Classification: Professional Staff, Grade P2
- Type of Appointment: Special short-term graded, nine months with possibility of extension
- Estimated Start Date: As soon as possible
- Closing Date: 21 December 2020
Under the overall guidance of the Regional Director, the direct supervision of the Human Resources Officer, and in coordination with the Resources Management Unit in the Regional Office (RO) in Dakar, the Human Resources Management Division at Headquarters (HQs), Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC), the successful candidate will work closely with the colleagues in the Human Resources (HR) Unit in IOM Senegal to support and coordinate the HR functions of the office.
Core Functions / Responsibilities:
- Assist the HRO in reviewing and monitoring the Human Resources Management services in the Country Office in accordance with the Organization’s HR rules, regulations, policies, procedures and practices and in light of project activities in the region.
- Supervise the maintenance of personnel files and attendance records of international, national and sub-contracted staff in the Country Office (CO).
- Facilitate the maintenance and upkeep of the CO’s HR and training database. Talent Management
- Coordinate recruitment processes in the CO’s in close liaison with the HRO and SRMO and provide support to the CO’s in filling the appropriate staff vacancy needs, ensuring that relevant recruitment procedures are effectively and swiftly applied.
- Ensure that new staff are sufficiently briefed, including through an appropriately updated “Welcome Package”, and able to assume functions at the Country Office in a timely fashion.
- In coordination with the HRO, ensure timely and regular implementation of the Country Office’s Staff Evaluation System (SES) and encourage and provide guidance for the timely completion of the performance management process to ensure compliance with the Organization’s deadlines.
- Assist the HRO to coordinate the planning and organizing of staff development and training and activities for the CO in close collaboration with Human Resources Management/ Staff Development and Learning (HRM/SDL). Collaborate with line managers in establishing staff development and training priorities and plans. Deliver induction and other forms of trainings to staff.
HR Policy and Advisory
- Coordinate with HQs, MAC and the Finance team on issues related to the benefits and entitlements of Staff.
- Assist in ensuring that the Third-Party Consultancy Management Contract is implemented.
PRISM HR Administration
- Monitor the contractual status and the administration of entitlements of local staff in the PRISM HR module.
- Assist in supervising the preparation of the monthly payroll for national staff and ensure its accuracy and timeliness.
Monitoring and Reporting
- Assist the HRO in the preparation of administrative reports that may be required in coordination with the Heads of Units/Programmes.
- Discuss audit recommendations on HR matters and in coordination with the HRO, implement them upon instruction within the HR function.
- Undertake regular trips to all offices in Senegal.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- Master’s degree in Human Resources, Business Administration, Social sciences, Psychology or a related field from an accredited academic institution with two years of relevant professional experience; or
- University degree in the above fields with four years of relevant professional experience.
Experience
- High level of computer literacy with experience in HR IT systems and applications; working knowledge of SAP is an advantage;
- Experience in preparation of training modules and presentation of training sessions.
Skills
- Demonstrated writing skills;
- Good knowledge of IOM/ UN Human Resources and financial policies and staff rules and regulations;
- Excellent organization skills; analytical and creative thinking.
Languages
- IOM’s official languages are English, French, and Spanish.
- For this position, fluency in English and French is required (oral and written). Working knowledge of local language a distinct advantage.
- Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Pour postuler à ce poste veuillez visiter ce lien: recruits.iom.int.
